Management Notes

Reference Notes for Management

Communication problems otherwise known as

Communication problems otherwise known as


A. enquire.
B. barriers.
C. encoding.
D. decoding.

The Correct Answer Is:

  • B. barriers.

The correct answer is B. barriers.

Explanation of Why “Barriers” is Correct:

Communication problems are often referred to as “barriers” in the context of interpersonal communication and organizational communication. These barriers are obstacles or challenges that can hinder the effective exchange of information, ideas, or messages between individuals or within an organization. Let’s delve into why “barriers” is the correct term:

1. Barriers to Communication:

Communication is a complex process that involves a sender encoding a message, transmitting it through a chosen communication channel, and a receiver decoding and interpreting the message.

Along this communication journey, various obstacles or barriers can arise, impeding the smooth flow of information. These barriers can occur at any stage of the communication process and can result in misunderstandings, misinterpretations, or communication breakdowns.

2. Types of Communication Barriers:

Communication barriers can take various forms, including:

Physical Barriers:

These are tangible obstacles that physically impede communication, such as noise, distance, or technical issues with communication devices.

Semantic Barriers:

Semantic barriers involve the meanings of words and symbols. Differences in language, jargon, or interpretations of words can lead to confusion and miscommunication.

Psychological Barriers:

These barriers are related to the psychological state of the individuals involved in the communication. Factors like stress, emotions, preconceived notions, or biases can affect how a message is received and understood.

Cultural Barriers:

Cultural differences in norms, values, customs, and communication styles can create misunderstandings or misinterpretations.

Organizational Barriers:

Within an organization, communication barriers can arise due to hierarchical structures, bureaucracy, inadequate information-sharing mechanisms, or a lack of clarity in roles and responsibilities.

3. Overcoming Barriers:

Recognizing and addressing communication barriers is crucial for effective communication. Organizations and individuals can take steps to overcome these obstacles. This may involve improving listening skills, providing clear and concise messages, using appropriate communication channels, being sensitive to cultural differences, and fostering an open and transparent communication culture within an organization.

Now, let’s explore why the other options are not correct:

A. Enquire:

“Enquire” is a verb that means to seek information or ask a question. It is not a term commonly used to describe communication problems or obstacles. Enquiring is a proactive act of seeking information, whereas communication barriers are factors that hinder the effective exchange of information.

C. Encoding:

Encoding is a specific step in the communication process where the sender translates their thoughts, ideas, or messages into a format that can be transmitted, such as words, symbols, or gestures. While encoding is an essential aspect of communication, it does not encompass the entire range of communication problems or obstacles that can arise.

D. Decoding:

Decoding is another specific step in the communication process, occurring on the receiver’s end. It involves the interpretation and understanding of the message sent by the sender. Like encoding, decoding is a critical aspect of communication, but it does not encompass the broader concept of communication problems or barriers that can occur throughout the communication process.

In summary, communication problems are commonly referred to as “barriers” because they represent obstacles or challenges that can impede effective communication. These barriers can take various forms and occur at different stages of the communication process.

Recognizing and addressing these barriers is essential for improving communication and ensuring that messages are conveyed accurately and efficiently. Understanding the distinction between terms like “barriers” and the specific steps of encoding and decoding helps individuals and organizations navigate and overcome communication challenges effectively.

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