Oral communication is not only just speaking or listening to someone.Visual Communication and nonverbal expressions are an integral part of Oral Communication process.Therefore, the technical communicators should properly use these types of communication to enhance their oral communication.Oral communication can be made effective by the proper use of visual communication and non-verbal expressions which are explained below:
- Using Visual Aids: Visual aids are one of the most powerful forms of communication as they are not limited to charts but can also include pictographs, pie charts, schedules, seating charts, financial statements, drawings, videos, slides or sketches.They help to add interest in the presentation, simplify the message and to increase the audience’s understanding.There are different kinds of people around us, some may not be auditory learners and can respond better to visual materials.Visuals organize and highlight the most important points that the speakers wants an audience to remember. For some of the people, oral communication may be too fast, in that case, visuals aids help to grasp such presentations.Use the visual aid properly taking care of the copyright laws if you have taken it from other sources.Use the aid only to reinforce information and to make human contact, to engage the audience because too much visual information can be distracting, and audience members can be carried away by them instead of focusing on your presentation.Use proper size of images and text, etc so that audience can easily understand it.
If you are using booklets or other printed visual materials, make sure your audience have a copy of them. Highlight key points, if possible. Keep extra copies for unexpected participants. Use graphics and charts in a way their functions meet the purpose. Use the overhead projector properly, make sure the equipment is in good condition and works well. During the presentation, make sure your head or body does not cover the screen, is only means blocking the view. Focus on the audience, not the screen only meant to get to the audience effectively. Just like the screen, flip and posters should also be placed at the level of the eyes of the audience.
- Using Nonverbal Communication: Nonverbal communication between people is communication through sending and receiving wordless clues which include the use of visual cues such as body language (kinesics), distance (proxemics) and physical environments/appearance, of voice (paralanguage) and of touch (haptics).It is necessary to pay attention to the way youse your hands, the way you stand, and how much you move while delivering presentation effectively.Avoid waving your hands around too much because doing so can distract the audience from what you are saying.It is always not possible to maintain eye contact with a large group but tries to look at them often.Make everyone feel relaxed and positive by smiling.
During the presentation never remain fixed in one place but also be careful not to walk forward backward all the time. Do not put your hands in your pockets and maintain a professional posture. Always keep your face and your screen directly visible and avoid blocking them to keep them visible to an audience. Vary the level of the tone a to avoid monotone. In meetings and interviews, sit professionally and upright and always pay attention to the speaker or the audience.Identify your nervous manners( biting fingernails, tapping your feet, sweating, breathing heavily, etc) so that you can overcome it.
Practice and familiarize yourself with the content and structure of your meeting, interview presentation in advance. Increase your confidence to ease your nervousness. Arrive at the presentation place early, survey the venue and find out where you will be meeting or speaking. To feel calmer, you may also take a few deep breaths. Learn to genuinely connect with the readers so the fear becomes unreal.