Writing Strategies – Key elements of good instructions writing| Business Communication

Writing Strategies | Key elements of good instructions writing | Writing Instruction | Business Communication | BBA | BBA-BI | BBA-TT | BCIS | Management Notes

Instructions are the several elements of good manual or guidelines writing which are used for carrying out a procedure or performing a task.They are genrally written in active voice and organized in numbered lists in a logical sequence.The text in instruction is often supplemented by images,graphics and other illustrations.They mostly use the second-person point of view,such as you, your, yours directly addressing the reader.

Writing Strategies

Seven Key elements of good instructions writing

a. Title

The title is the first important key element of good instruction writing. The title tells the reader what is the purpose of the instruction. The title is generally written on the tope of the page in the centre.

b. Introduction

After the title, we should begin by providing an overview of the task laid out by the instructions. In this, we should explain the process, or encourage the reader to read and follow the instructions. This is a very important key element of good instruction writing because what you will include in the introduction depends largely on the nature of your subject and the characteristics of your audience.

c. Definitions

The definition should be immediately be given after the first use of the term. While defining we should first know the level of the vocabulary of our intended audience because the audience may not understand the technical term we are using. So, we should not use the technical term which the audience may not understand.

d. Preparations

Here the readers are told to maintaining the necessary conditions before beginning the task. The necessary requirements needed to complete the task are arranged in this step.

e. Warnings and Precautions

Warning and precautions is a very important element that characterize good instruction writing because it’s our responsibility that the tasks are done safely and successfully. We should explain the safety conditions to carry out the task as the person following the instructions should be prevented from safety hazards, injuries, and other problems.

f. Steps

This is the main part of the instructions and maybe in the longest section too. Here list the steps according to the order in which they are to be carried out. Do not leave any rooms for gaps or confusion between steps. Include just one action for each numbered item in written instruction.

g. Closing

Some of the instructions use closing, which is kept in brief. Here we will tell the audience how they can make sure that they followed the instructions correctly and successfully. You can also summarize the main steps, or mention other methods of carrying out the task.

If the above elements are included while writing instructions then the instructions become effective as they are clear, complete, consistent, and understandable.

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