Management Notes

Reference Notes for Management

The preparation outline should be drawn up before a speaker begins research for a speech.

The preparation outline should be drawn up before a speaker begins research for a speech.


A) True
B) False

The Correct Answer Is:

  • B) False

The correct answer is B) False. Let’s explore why the preparation outline should not be drawn up before a speaker begins research for a speech and why the other options are not correct.

Why the answer is correct (B) – False:

A preparation outline for a speech is an essential tool that helps a speaker organize their thoughts, structure their content, and ensure that the speech flows logically. However, creating a preparation outline should come after conducting thorough research on the chosen topic. Here’s why this answer is correct:

1. Information Gathering:

Before creating an outline, it is crucial for a speaker to have a comprehensive understanding of the topic. This requires conducting research, gathering data, and obtaining reliable sources of information. Without research, the speaker might not have enough content or accurate information to create a meaningful outline.

2. Clarity of Purpose:

Research helps the speaker clarify their purpose and thesis statement. The purpose of the speech might evolve or change as a result of research findings. Thus, it’s important to have a clear message and goal before creating an outline.

3. Content Relevance:

The quality of the content depends on the accuracy and relevance of the information used. Effective research ensures that the content included in the speech is up-to-date, credible, and directly related to the topic. Without research, the content may lack depth and credibility.

4. Supporting Evidence:

A good speech should include supporting evidence, examples, statistics, and anecdotes. Research is necessary to find and include this supporting evidence in the outline. Without it, the speech might lack persuasiveness and depth.

5. Structure and Organization:

Research findings influence the structure and organization of the speech. Depending on the content discovered during research, the speaker may decide to use a chronological, cause-and-effect, or problem-solution structure, among others. The outline needs to reflect this choice.

6. Audience Adaptation:

Effective speeches are tailored to the needs and expectations of the audience. Research helps the speaker understand the audience’s background, interests, and knowledge level. Without this information, the speaker might struggle to create a speech that resonates with the audience.

7. Credibility:

When a speaker conducts research, it adds credibility to their speech. Citing credible sources and providing accurate information is essential for building trust with the audience. Without research, the speech may lack credibility and authority.

8. Consistency:

Research ensures that the content in the speech is consistent and does not contain conflicting information. Inconsistent information can confuse the audience and undermine the overall message.

Why the other options are not correct:

A) True:

This option is incorrect because it suggests that a speaker should create a preparation outline before conducting research for a speech. As discussed above, this is not an effective approach. Research is a fundamental step in preparing a speech, and the outline should be a reflection of the information and ideas gathered during the research process.

In summary, creating a preparation outline before conducting research for a speech is not advisable. Research is the foundation of a well-structured and credible speech. It helps the speaker gather information, clarify their purpose, and tailor their content to the audience.

The outline should follow the research process, ensuring that the speech is well-organized, informative, and engaging. Therefore, the correct answer is B) False, as it aligns with the best practices for speech preparation.

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