Management Notes

Reference Notes for Management

Which of the following is an aid used to monitor jobs in progress?

Which of the following is an aid used to monitor jobs in progress?

 Options:

A. a Gantt load chart
B. the assignment method
C. a Gantt schedule chart
D. Johnson’s rule
E. a Gantt progress chart

The Correct Answer Is:

C. a Gantt schedule chart

Explanation of correct answer: a Gantt schedule chart

 

A Gantt schedule chart is an aid used to monitor jobs in progress. This chart displays a graphical representation of a project schedule over time. It lists project tasks or activities along the vertical axis and time intervals along the horizontal axis.

Each task is represented as a separate bar, with its length proportional to the duration of the task. This allows project managers to easily visualize the timeline and progress of various tasks.

The Gantt chart was developed by Henry L. Gantt in the 1910s and has since become a widely used tool in project management. It also, provides a clear and intuitive way to track the progress of tasks, allocate resources, and manage dependencies between different activities.

By regularly updating the Gantt chart with actual progress, project managers can make informed decisions about resource allocation, schedule adjustments, and overall project direction.

Why the Other Answers are Incorrect:

A. A Gantt load chart:

A Gantt load chart, while related to project management, serves a different purpose than monitoring jobs in progress. It mainly, focuses on resource allocation, showing how resources (such as manpower, machinery, etc.) are distributed across different tasks or activities in a project.

In a Gantt load chart, you can see which resources are assigned to specific tasks and for how long. This helps in managing resource availability and avoiding overloading or underutilizing resources.

However, it doesn’t directly provide information about the progress of tasks. It’s more about managing the availability and capacity of resources.

B. The assignment method:

The assignment method is a technique used in linear programming and operations research. It is employed to optimize the allocation of resources to tasks, considering factors like cost, time, or distance.

It’s particularly useful in scenarios where there are limited resources and various tasks or jobs that need to be completed.

While it plays a crucial role in resource optimization, it doesn’t serve the function of monitoring jobs in progress. It’s more about making efficient decisions regarding resource allocation.

D. Johnson’s rule:

Johnson’s rule is a scheduling algorithm utilized in job shop environments, where there are multiple jobs and machines. Its primary goal is to minimize the make-span, which is the total time taken to complete all jobs.

This rule is also, significant in optimizing the sequence of tasks to minimize the overall time required for completion.

However, it doesn’t directly relate to monitoring jobs in progress. It’s more about determining the best sequence of tasks to minimize the total project duration.

E. A Gantt progress chart:

While this option might sound plausible, there isn’t a widely recognized concept known as a “Gantt progress chart.” The term “Gantt chart” itself encompasses the representation of a project schedule over time, which includes tracking progress.

Therefore, specifying “Gantt progress chart” would be redundant and not a standard term used in project management.

In summary, while options A, B, D, and E are relevant to project management and scheduling in various capacities, none of them are specifically designed for monitoring jobs in progress. The correct answer, option C (Gantt schedule chart), is the tool explicitly used for this purpose.

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